CORPORATE SERVICES ASSISTANT - Jobs in Midland, ON

Job Description

The Ministry of Heritage, Sport, Tourism and Culture Industries seeks an experienced individual to provide administrative, human resources support services and revenue reconciliation for its two historic attractions (Sainte-Marie among the Hurons and Discovery Harbour).Sainte-Marie among the Hurons in Midland (1639-1649) is a reconstruction of the 17th century headquarters of the French Jesuit mission to the Huron people. It was the first European community in Ontario and home to six of the eight North American Jesuit martyrs.Discovery Harbour in Penetanguishene represents the period from 1817 to 1856 when the Royal Navy and the British Army maintained a naval dockyard and military garrison at this strategic defense station on Georgian Bay. Discovery Harbour is the home of replica vessels and the Kings Wharf Theatre offers professional summer theatre.Note: This position is located at 16164 Hwy 12, Midland, however you may be required to work out of the 93 Jury Drive, Penetanguishene location periodically.What can I expect to do in this roleYou will:

• prepare, review and process various personnel and payroll documents
• assist with various stages of recruitment including setting-up interviews, posting student job opportunities, preparing contracts and participating in Job Fairs
• maintain, review and submit attendance and payroll records
• collect, check and verify daily revenue
• verify daily cash, debit and credit purchases with point of sale and electronic Ticketing system records
• Resolve discrepancies with ticket booth staff
• prepare and track incident reports
• maintain efficient and confidential filing systems
• prepare routine correspondence, reports and spreadsheets
• respond to general inquiries

How do I qualifyAnalytical and Mathematical Skills:

• you have the ability to interpret and apply relevant legislation, policies and procedures (i.e. FIPPA, OPSEU Collective Agreement)
• you have analytical skills and attention to detail to identify discrepancies, ensure accuracy and resolve issues
• you have mathematical skills to reconcile payroll and collection of revenues, balance floats and maintain accurate records of seniority hours, overtime, etc.

Technical Knowledge:

• you have knowledge of and experience with administrative and office procedures and guidelines
• you have knowledge of and experience with human resource and payroll policies and procedures
• you have knowledge of records management and experience with electronic and paper filing systems
• you have experience with information systems (i.e. WIN, IFIS)
• you are proficient with personal computers and office software applications such as email, word processing and spreadsheets to prepare correspondence, statistical and analysis reports, charts, tables etc.
• you can operate standard office equipment such as photocopiers and printers as well as Point of Sale equipment

Organizational and Judgement Skills:

• you have demonstrated organizational skills to manage peak workload periods with competing priorities, meet strict deadlines and track and follow-up on requests
• you have judgement and reasoning skills to assess the urgency and nature of calls and determine what matters should be brought to the attention of management
• you have the ability to maintain strict confidentiality and handle sensitive matters with tact and discretion

Communication Skills:

• you have well developed customer service and communication skills to communicate clearly with staff and clients, provide clarification and instructions and respond to general inquiries
• you have proven written communication skills to prepare a variety of documentation, forms, correspondence, business cases and reports

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.Additional Information:Address:

• 1 Temporary, duration up to 18 months, 16164 Hwy 12, Midland, Central Region, Criminal Record and Judicial Matters Check

Compensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3.7Category: Administrative and Support ServicesPosted on: Wednesday, March 30, 2022Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individuals employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Effective, January 1, 2022, the updated salary range for this position is $24.77 to $28.80 per hour in alignment with the recently ratified OPSEU Unified 2022-2024 collective agreement.Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.C-TM-176069/22

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