INTERMEDIATE SECRETARY - Jobs in Newfoundland and Labrador

Job Description

November 10, 2022INTERMEDIATE SECRETARYFaculty of ScienceDepartment of Earth Sciences(Contractual Position to November 30, 2025)The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approvalDUTIESThe successful candidate will perform advanced secretarial duties requiring initiative, independent judgement, and confidentiality within the Department of Earth Sciences in support of the Department Head and graduate programs. Duties include, but are not limited to, providing secretarial support to the Department Head; maintaining calendar and handling incoming mail for the Department Head; replying in person, by telephone, email, or correspondence to inquiries; arranging meetings and preparing agendas and resource material; recording and transcribing the minutes of faculty meetings; providing required support for promotion and tenure, search, and faculty committees using OnBase and updating adjunct appointment files; entering appointments in FLAC; maintaining the departmental telephone directory, personnel listings, website, and social media; scheduling graduate student exams, seminars, and defenses; maintaining various distribution lists; acting as the primary resource for graduate student inquiries; liaising with the School of Graduate Studies staff regarding regulations and procedures; assisting with graduate student fellowship competitions and maintaining graduate student files; and performing other related duties as required.QUALIFICATIONSExperience (3-5 years) in administrative work; graduation from a 2-year program in business or office administration; or any equivalent combination of experience and training. Attention to detail and strong communication and organizational skills are required. Knowledge of Microsoft Office is required. Experience with databases would be an asset.SALARY $38,866 - $54,505 per annum (Non-Bargaining)CLOSING DATE November 25, 2022All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at myhr@mun.ca.Please be advised that we are unable to provide updates on current competitions.We thank all applicants for their interest, however, only those selected for an interview will be contacted.Quick Apply

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